IABO Scholarship Application

Scholarship Guidelines

Purpose:

One of the core principles of the International Association of Building Officials is that a balance of interests is essential to developing the model codes that are adopted by local and state jurisdictions. It is essential that these model codes are developed in a forum that is fair, assures that all interests and their concerns are addressed, and are the minimum codes necessary to ensure life safety and public welfare of our citizens. It is this core principal that makes it necessary to partner with other organizations that share this belief and are willing to assist in assure that the balance of interests are appropriately represented.

 

2018 IABO Scholarship Guideline

  1. Applications for IABO Scholarships shall be submitted on the attached application form no later than October 1, 2018. Applications will only be accepted electronically via the Contact form submission On this page or email by sending them to iaboscholarships@gmail.com.
  2. Scholarships will only be awarded to members of IABO that are eligible ICC voting members for the 2018 ICC hearings.
  3. This program is intended only for building code enforcement professionals whose primary duties include the enforcement of regulatory building codes. This includes career building officials and their respective staff members such as building plans examiners and building inspectors.
  4. The scholarship is intended to reimburse for reasonable expenses associated with the code change hearings only. While IABO encourages attendance and participation in the Annual Business Meeting (ABM), expenses for the ABM are not reimbursable.  This includes two days of travel to and from the hearings. The following items will be considered for reimbursement;
  5. Reasonable airfare, train, or mileage. This does not include first class or premium level seating. To be considered for airfare reimbursement, your jurisdiction must be a minimum of 200 miles from the code change hearing location.
  6. Reimbursement for meals and incidental expenses will be at the rate of a maximum of $75 per day. To qualify for these expenses, the applicant must attend 6 hours of code change hearings that day. This is not a per diem expense. You must submit your receipts in order to be reimbursed for actual expenses.
  7. Ground transportation, which may include shuttle or other reasonable means of transportation to and from the airport, will be reimbursed. If the scholarship recipient drives their privately owned vehicle (POV), reimbursement will be based on the mileage from home to the code change hearing location based on Mapquest established distance at the rate of $.545/ mile.  If a government/employer owned vehicle is driven, gasoline expenses will be reimbursed.  Mileage will not be reimbursed for interim days.
  8. Hotel rooms will be reimbursed not to exceed the ICC conference rate of designated hotels or actual price whichever is the lower price. The scholarship recipient must attend 6 hours of code change hearings to be reimbursed for the day’s lodging.
  9. Parking at airports shall be based on economy levels. Parking for personal vehicles at hotels shall be covered.
  10. Each scholarship recipient will be required to attend the code development hearings in order to be reimbursed for their expenses. Each scholarship recipient will be required to check-in at the ICC registration desk/kiosk throughout the days they are attending. You must check in both in the am and then again in the pm during the hearings. The kiosk is located at the back of the code hearing room.
  11. Other reimbursable expenses include luggage handling, checked luggage fees charged by the airline with receipt, tolls, gratuities not more than 20%, , transportation to and from airport, and internet access from hotel rooms. Phone charges will not be reimbursable.

 

Reimbursement Guidelines

 

  1. The reimbursement check will be made payable either to the applicant’s chapter or their jurisdiction in order to comply with ICC policy CP 36.
  2. Expenses will be submitted using the attached expense form.
  3. Reimbursement of travel expenses incurred will be made only for the travel, purpose and duration authorized.
  4. By signing the reimbursement form, the claimant is stating that the reimbursement claimed accurately reflects incurred expenses for the identified purpose with appropriate reductions for personal expenses, reimbursement from other sources and cash advances.
  5. Reimbursement claims are to be filed within 30 days of the final day of the code development hearings. IABO will attempt to reimburse the claimant within 15 working days of receipt and approval of a reimbursement claim.
  6. Expense documentation (receipts) shall be submitted for all expenses. Proper expense documentation shall consist of original airline ticket receipts, itemized hotel bills, credit card receipts and other such forms as are issued by the vendor. All expenses billed directly to IABO and expenses for which receipts are not attached shall be set forth on the reimbursement form and circled with an explanation.
  7. Covered expenses shall be reimbursed based on the minimum length of time necessary to carry out the functions for which travel is authorized. This time period shall not exceed that which would reasonably occur based on air travel, regardless of the actual mode of transportation chosen. Any extension of this time period that will result in an increase of overall expenses shall be documented and submitted for approval prior to travel.
  8. In all cases, the criteria for selecting a mode of transportation should be whatever is of reasonable convenience at minimum cost to IABO.
  9. Reimbursement of travel expenses to and from airports (or train stations) shall be based on the most economical form reasonably available. Public transportation systems shall be utilized where convenient and available.
  10. Rental cars shall not be used unless previously approved by IABO and where other available forms of public transportation would be suitable and of less cost. Reimbursement shall be based on actual costs, minus all costs associated with personal use. Gas for the rental car should not be listed here. It should be listed under “Other”.
  11. Entertainment expenses are not reimbursable under this policy.
  12. Expenses for books, logo apparel, or any other expense not associated directly with travel and living expenses associated with the code development hearings is not reimbursable.
  13. Items reported as other shall be described and documented.
  14. The maximum amount of expenses reimbursed by IABO shall not exceed $2,000.

Note: once an application is made and accepted, an IABO expense reimbursement form will be emailed to the successful applicant.



Scholarship Application Submission Form

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Scholarship Submission Form

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